The jnet Portal provides the ability to create custom fields to capture additional client defined fields. The following areas can accommodate custom fields:
These custom fields are fully configurable in terms of type, size, positioning and function. Configuration is accessed by clicking on Values on the Config menu, then selecting CustomFieldListConfigValue from the Class dropdown box, then search. Click Create to create custom fields for the area in question, and then fill out the Heading box with an appropriate title for your group of custom fields (e.g. "Admin Fields"). If custom fields have already been created, click Edit and both the fields and the heading can then be altered as required.
Custom fields have the following configurable attributes:
This is a unique identifier for the custom field which is available on reports.
For example "CUST_FLD1" or "TERMS_RECD3". Can be A-Z,_,0-9
This can be left blank, in which case custom fields will be displayed in the same order as they show on the Values configuration page. To reorder the fields' appearance on the user screens, populate the box with a numeral as appropriate. The field at position 1 will appear at the top of the custom field area.
This will be displayed in front of the field, and is used to describe the field purpose or instruct the user on how to populate the field.
This will limit the number of characters that the user can enter in the field. This applies only to text and number fields.
This will define the size of the box onscreen but will not limit the number of characters that can be entered. This applies only to text and number fields.
This defines whether the field is to be made mandatory or not.
This will be displayed as a "tool tip" from a question mark icon. A green question mark icon will appear next to the box, and a text popup will appear when the user's mouse hovers over the icon. This can be used to provide additional instructions to the user.
Ticking this will make the tip text always visible, rather than only having it appear when the user mouses over the question mark icon.
The accessibility of the custom field to the user and the administrator(s) is set with these three options.
A typical configuration for the mode options might be
View:normal, Edit(new):normal, Edit(update):admin
This would permit the contractor (user) to see the field onscreen, to complete the field when they fill out the form, but only an admin or data admin can subsequently edit the stored data. Another typical configuration might be:
View:admin, Edit(new):admin, Edit(update):data admin
This would not display the field to the user at all, with an admin permitted to originally populate the field but only a data admin able to subequently edit.